Courses Courses Arts and Design Arts and Design Animation Graphic Arts Photography Web Design Other Business Business Accounting Administrative Communication Finance Marketing and Sales Operations Project Management Small Business Soft Skills Career Online High School Career Online High School Online High School Diploma Computer Applications Computer Applications AutoCAD Microsoft QuickBooks Windows Other Computer Programming Computer Programming Programming Classes Construction and Trades Construction and Trades Construction Environmental and Energy Trades Health and Fitness Health and Fitness Alternative Medicine Dental Fitness Medical Veterinary Wellness Hospitality Hospitality Hospitality Service Information Technology Information Technology Cloud Computing Networking Other Security Language Language Languages Legal Legal Legal Studies Math and Science Math and Science Mathematics and Science Teacher Professional Development Teacher Professional Development Child Development Classroom Technology Math and Science Reading and Writing Other Test Prep Test Prep Exam Prep Writing Writing Writing and Editing How It Works How It Works About ed2go Externship Programs Financial Assistance Find a School Military Virtual Career Center
Courses
Arts and Design
Animation
Graphic Arts
Photography
Web Design
Other
Business
Accounting
Administrative
Communication
Finance
Marketing and Sales
Operations
Project Management
Small Business
Soft Skills
Career Online High School
Online High School Diploma
Computer Applications
AutoCAD
Microsoft
QuickBooks
Windows
Other
Computer Programming
Programming Classes
Construction and Trades
Construction
Environmental and Energy
Trades
Health and Fitness
Alternative Medicine
Dental
Fitness
Medical
Veterinary
Wellness
Hospitality
Hospitality Service
Information Technology
Cloud Computing
Networking
Other
Security
Language
Languages
Legal
Legal Studies
Math and Science
Mathematics and Science
Teacher Professional Development
Child Development
Classroom Technology
Math and Science
Reading and Writing
Other
Test Prep
Exam Prep
Writing
Writing and Editing
How It Works
About ed2go Externship Programs Financial Assistance Find a School Military Virtual Career Center
ed2go Courses Business Administrative Records Management Certificate
Return to Administrative
records-management-training

Records Management Certificate

A record is anything that provides information. A record may be on any type of media: paper or electronic, digital or analog, magnetic or optical, liquid or solid. In today's technological environment, organizations must learn how to handle records so that they can be used as needed in the future. Records must be managed from the time they are created or received through distribution, use, and maintenance, until they are finally destroyed or permanently archived.

The Records Management Online Training Program will give you a basic overview of records management terminology, concepts, and procedures to successfully manage records in today's offices. Regardless of the media on which the record is stored, it must be properly managed to be an asset to the organization. Another important component of a professional records management program is legality issues. A comprehensive, legally-sound records retention schedule must be developed and strictly followed so that the company is not held liable for problems that could have been avoided in the first place. This program will assist you in making those decisions based upon certain characteristics of the records. Also, you’ll learn to code and file according to the rules established by the Association of Records Managers and Administrators (ARMA).

6 Months / 180 Course Hrs
Open Enrollment

Offered in Partnership with your Preferred School

George Mason University Why this school? It's been chosen based on your location or if you've visited this school's website.

Financial Assistance Available*

Change School

Learning Method

Instructor-led Self-Paced: Study at your own schedule

Contact Us

Records Management Certificate

Learning Method

Instructor-led Self-Paced: Study at your own schedule

Contact Us

Records Management Certificate Reviews

Records Management Certificate Details + Objective

Course Code: GES412

You Will Learn
  • Understand the business and legal benefits of establishing a records retention program
  • Explain how to conduct and document legal research on federal, state, and local records retention requirements
  • Identify the various types of coding systems
  • Recommend solutions for common filing problems and for safeguarding the security and confidentiality of records
  • Identify the reasons for careful selection of records housing equipment and describe the criteria and considerations in selecting equipment
  • Explain how to establish an effective forms analysis program
  • Identify the scope and functions of mail management programs
  • Describe the principles of conservation of archival materials to ensure their permanent preservation
How the course is taught
  • Self-paced, online course
  • 6 months to complete
  • Open enrollment, begin anytime
  • 180 course hours
How you will benefit
  • Develop operational procedures for records management that adhere to legal guidelines and increase efficiency
  • Become a vital asset to employers by establishing effective records management and disposal processes
  • Set yourself apart from competitors by taking a course to refine your records management skills
  • Jump-start your career at business offices, government agencies, nonprofit groups, educational institutions, and medical facilities
Records Management Certificate Outline
Expand All
Introduction to Records Management

Learn about the role of records management in an organization. Discuss the classifications and value of records, and how they tie into the memory of a business. Learn the life cycle of paper records and common problems faced in record management.

Indexing Rules

Understand the basics of alphabetical indexing rules. Explore the importance of filing consistency, key units of names, and general rules of filing.

Electronic File Management

Discuss electronic file management and how to stay organized in the digital age. Look over the most frequently used databases, how to organize e-commerce, and the life cycle of electronic records.

Alphabetic Records Management

Dive into the rules of alphabetical records management, equipment, and procedures. This section will cover filing and storage, straight line tabs, choosing the right equipment, and the six steps in the records management procedure.

Storing and Retrieving, and Numeric Management

Learn about the four values of records, record cycle, and common methods of records transfer. Move on to learn about the advantages and disadvantages of subject, numeric, and geographic records management.

Electronic and Image Records, Information Management

Master an understanding of magnetic and optical records, data input devices, and record safety and security. Lastly, your course will cover the elements of an RIM program, disaster recover, and records retention schedules.

View All Sections
Records Management Certificate Instructors
GES412 - Tony Swaim

Tony Swaim has helped many clients, colleagues, and students reach their professional and personal goals. He has been an online instructor since 1998 and has taught at colleges and universities across the United States since 1981. Tony manages a successful consulting firm, and his industry experience includes 20 years of supply chain management. He earned a Doctorate in Business Administration from Kennesaw State University and holds professional certifications in six disciplines, including the Project Management Professional (PMP®) certification from the Project Management Institute (PMI®) and Certified Six Sigma Black Belt (CSSBB®) from the American Society for Quality (ASQ®).

Records Management Certificate Requirements / Prerequisites

There are no specific prerequisites for this program. The Records Management Online Training Program is for you if you want to enhance your records management knowledge or jump-start your career in the records management profession.

This program is compatible with the Windows XP and later operating systems and IE 7 and later browsers. This program can be taken on either a Mac or a PC. Your computer will need to have an Internet connection and e-mail capabilities. Adobe Flash Player and Adobe Acrobat Reader are required for this program. Click Here to download the Acrobat Reader. Click Here to download the Flash Player. ed2go will provide the required textbooks (Records Management,9th Edition, Study Guide, and Simulation) for this program.

Records Management Certificate Frequently Asked Questions
Expand All
Can I register for programs if I am an international student?

Yes, because ed2go programs are online you never have to actually travel to the school. Most schools offer telephone or online registration.

How long does it take to complete a program?

All of our programs are self-paced and open enrollment, so you can start them when you want and finish them at your own pace. Upon registering, you're given six months to complete this program. 

Do I have to buy additional materials?

All the materials you'll need are included, and their cost will be covered by your tuition. ed2go will ship all materials ground service upon enrollment.

Can I get financial assistance?

ed2go courses are non-credit courses, so they do not qualify for federal aid. In some states, vocational rehab or workforce development boards will pay for qualified students to take our courses.

What happens when I complete the program?

Upon successful completion of the program, you will be awarded a certificate of completion.

Am I guaranteed a job?

ed2go programs will provide you with the skills you need to obtain an entry-level position in most cases. We don't provide direct job placement services, but our facilitators and career counselors will help you build your resume and are available to give advice on finding your first job. Facilitators will also be available to use as a professional reference upon completion of the program. Potential students should always do research on the job market in their area before registering.

Who will be my instructor?

Each student is paired up with a facilitator for one-on-one interaction. The facilitator will be available (via e-mail) to answer any questions you may have and to provide feedback on your performance. All of our facilitators are successful working professionals in the fields in which they teach.

What software or hardware do I need in order to take online programs and what are the system requirements?

In order to take our online programs, you must have access to a computer and the Internet. You can access the program contents from any Web-enabled computer. You don't have to use the same computer to log-in to the program every time. We recommend that you have a word-processing program (Microsoft Word is best) and the latest version of Internet Explorer.

Can I use a Mac?

Yes, you can use a Mac for this program.

How can I get more information about the program?

If you have questions that are not answered on our website, please feel free to contact us via LIVE chat (click the button toward the top of the page). If you are visiting us during non-business hours, please feel free to send us a question using the "Contact Us" form to the right. You may also call us at (855) 534-3690. We will answer your questions promptly.

When can I start the program?

Our programs are all open enrollment. You can register and start the program as soon as you are ready.

Please note: Once the program curriculum is accessed online or through submission of a material shipment confirmation, refunds cannot be issued.

What if I don't have enough time to complete my program within the time frame provided?

The time allotted to complete your program has been calculated based on the number of hours for each program, so don't worry too much about not completing in time. If, after a concerted effort, you are still unable to complete, your Student Advisor will help you work out a suitable completion date. Please note that a fee may be charged for an extension.

Browse All
Talk to an admissions counselor
Got other questions? Get in touch with our admissions counselors via . During non-business hours, please feel free to send us a question using the "Contact Us" button. You can also reach us by phone at (855) 520-6806.