Course Code: ac9
In this lesson, you'll find out what Access is and how individuals, businesses, and organizations use it to store information. You'll begin to build an Access database...including all the components that turn a list of records into reports, forms, and queries. We'll start by opening the application and creating a new database..
It's time to lay down the law! Today you'll impose rules that automatically fill an Access table field with a preset value or that automatically insert the symbols commonly included in phone numbers. Also, you'll set up rules that require allow only certain kinds of data in certain fields. With just a few minutes of work, you can make data entry simpler, clearer, and practically error-frees.
You'll create additional tables for our class database, customizing them along the way, and then build relationships between them. This all paves the way for later database features, such as reports, queries, and forms that draw from multiple tables in the database.
In this lesson, you'll use forms for data entry and for viewing records in your tables. You'll meet the Form Wizard, which makes form building fast and easy and which allows you to select one or more tables' fields to include. You'll also determine form layout.
In this lesson, you'll add buttons and controls to forms. You'll also adjust table relationships to support the creation of multi-table forms . . . which paves the way to creating queries and reports that draw data from more than one table.
Using queries to sort, filter, and search your database is one of the most important skills you'll master in this course. In this lesson, you'll create queries that search for specific data. You'll also customize how Access displays that data. You'll follow instructions step by step, so you gain confidence with the process. Then I'll turn you loose to create a query on your own.
A query that puts specific records in order or finds all the records that have a general piece of information in common is, well, pretty common. Being able to create that kind of query is a great foundation skill, but it won't help you find a very specific record. Nor will it let you search for records within a span of dates or other numeric values. It also won't help you exclude certain records, reducing a large pool of data to just those records you need to see. In this lesson, you'll create queries that give you true power to search your database.
In this lesson, you'll learn to plan, build, and use queries that pull data from more than one table at a time. This gives you more power over your data and allows you to build a great foundation for truly customized reports.
Reports are easy to create and to customize. In this lesson, you'll build a simple report using the Report Wizard. Then you'll change the report's appearance, using layout view and design view. These skills provide the foundation to create and design any report you may need on any data in your database.
In this lesson, you'll create reports that are based on the results of queries you create to sort and filter your database. Because queries can combine data from multiple tables, filter for specific data, and sort the results, your report reflects just the data that meet the query's criteria. This makes truly customized reporting possible—and quite simple.
In this lesson, you'll plan and create a completely customized report, using a specialized query that controls which data the report includes. You'll add fields that perform calculations on your data. You'll customize your report's layout, too, using design view's many tools for controlling the structure and appearance of your data.
Building macros (short programs that perform a series of steps) helps you speed up and create consistency in your more repetitive Access tasks. From opening a form to running a report to building a new record in a table, macros eliminate redundant procedures by turning them into something you can do with one click.
Laurie Fuller has been writing about and teaching people to use Microsoft Office for more than 20 years—including personally training thousands of students, writing hundreds of training manuals, and authoring and co-authoring more than 30 books on subjects including Word, Excel, PowerPoint, Outlook, and Access. Her books include 2000-page epics that document every button, bell, and whistle, as well as friendlier introductory and troubleshooting books for new users. Her most recent publication on Microsoft Access is Access 2016 for Dummies. In addition to writing and teaching, Laurie runs her own firm, Limehat & Company, providing training, marketing, graphic design, and web development services to clients throughout the world, with a focus on helping growing companies and non-profit organizations build their brand through effective promotions, outreach, and education.
There are no prerequisites to take this course.
The instructional materials required for this course are included in enrollment and will be available online.
A new session of each course opens each month, allowing you to enroll whenever your busy schedule permits.
Once a course session starts, two lessons will be released each week for the six-week duration of your course. You will have access to all previously released lessons until the course ends.
The interactive discussion area for each lesson automatically closes two weeks after each lesson is released, so you’re encouraged to complete each lesson within two weeks of its release.
The final exam will be released on the same day as the last lesson. Once the final exam has been released, you will have two weeks plus 10 days (24 days total) to complete the final and finish any remaining lessons in your course. No further extensions can be provided beyond these 10 days.