QuickBooks 2015 for Contractors
Contractors have many unique bookkeeping needs, so this course is designed specifically for the construction industry. In this course, you'll learn how to use the Premier Contractor Edition of QuickBooks 2015 to run your business more efficiently. Lessons are clearly illustrated and include easy-to-follow, step-by-step instructions to give you hands-on practice with the features that you're sure to use every day. You'll discover how to create custom, professional-looking contract estimates and track time and materials, and you'll learn the different methods you can use to bill your clients, including how to use the QuickBooks progress invoicing and job-costing features.
You'll find out how to deal with tricky situations, like change orders and retainage requirements, and you'll learn how to properly set up accounts, items, customers, and jobs. All along the way, you'll learn how to avoid many of the big and often costly mistakes contractors commonly make with QuickBooks. Finally, you'll learn how specific transactions impact all your accounts, and even some techniques to protect your business from fraud, prepare for tax time, and generate useful and dynamic reports.
What you will learn
- Learn how to set preferences to customize your QuickBooks experience
- Create, edit, and use items and sub-items in QuickBooks
- Create and edit customers and vendors to match your job-costing system
- Create estimates and invoices with various billing methods
- Use time-tracking features to record and then transfer time data to an invoice
- Use the QuickBooks payroll module to create and print paychecks for your employees
- Create financial statement, job-cost, and time reports
- Get ready for year-end closing by reconciling and cleaning up data
How you will benefit
- Gain confidence in your ability to use QuickBooks to accurately track your financial accounts
- Learn to use the QuickBooks software for bookkeeping in a course specifically designed for contractors
- Learn how to avoid many of the big and often costly mistakes contractors commonly make with QuickBooks
- Become more efficient at bookkeeping so you can devote more time to the things that bring money in the door
How the course is taught
- Instructor-led online course
- 6 Weeks access
- 24 course hours
Contracting businesses have many unique accounting and reporting needs. In this first lesson, you'll learn how to set and edit your general, accounting, tax, and time-tracking preferences to fit your particular company. You'll go on a brief tour of the QuickBooks 2015 Contractor Edition and learn how to create and manage company files and utilize the program's multiuser and mobility features.
In this lesson, you'll learn the QuickBooks basics, like how to create and edit accounts in your company file. Then, you'll see how you can modify company templates (estimates and invoices, for example) to track all kinds of valuable information. You'll find out how working backward from certain reports can be the overriding factor in defining your file setup. Because not all contractors are the same, the lesson will also go over some of the major setup differences between a typical contractor, like a plumber or electrician, and a company that purchases and develops real estate as its main purpose.
This lesson will focus on the Items List, which is an extremely useful tool for contractors. Even though different types of contractors will set up their lists differently, there are some general guidelines you can follow to ensure that your list works effectively and efficiently. The lesson will also cover some tricks for cleaning up and organizing an existing Item List to better suit your needs.
QuickBooks provides some great tools to assist you in tracking both revenues and expenses for each job you complete, and you'll go over them in this lesson. Get ready to learn the first steps that will lead you into the estimating and invoicing phases of your business. You'll also find out how to use the Customer: Job List to create and edit Customers and Jobs.
One of the more powerful features that the Contractor Edition offers you is the ability to create project estimates. In this lesson, you'll learn how to create these estimates and transfer the information to an invoice. Next, you'll find out how to handle the different invoicing methods contractors often face, such as time and materials and progress invoicing, and you'll get an opportunity to enter a few sample invoices using the different methods.
Wouldn't it be great if every project progressed exactly as you laid it out in the initial project estimate? Since this is rarely the case, the Contractor Edition gives you a few features to help you easily handle different situations. In this lesson, you'll learn the steps you need to follow to enter change orders and retainage. You'll find out how to properly apply customer payments to outstanding invoices. Making errors in applying payments can devastate your bookkeeping records, so you'll also explore some simple techniques you can follow to avoid these common problems.
There are many different methods for paying your bills in QuickBooks. In this lesson, you'll learn the most basic methods for creating a new vendor and entering a check transaction. In addition, you'll see how you can use purchase order and bill-paying features to better track costs that are more common for contractors (such as materials and subcontractor costs). Finally, you'll take a quick tour through tracking credit card accounts.
This lesson will discuss recording time entries and how you can transfer these entries to other locations in the program, such as invoices. Much like expenditures for materials and supplies, you'll see that you can break time entries down and assign them to a specific job or project. As long as you have the breakdowns available (on a time card, for instance), you'll be able to split the hours that your company spends on multiple jobs on the same day.
In this lesson, you'll focus on the key payroll issues that contractors face. For instance, you'll learn how to create payroll items as part of your job-costing system. The lesson will also discuss some techniques for filing workers' compensation reports. Finally, you'll gain an understanding of the process you need to follow to create a paycheck and pay your payroll taxes.
The reporting features in the Contractor's Edition of QuickBooks are vast. In this lesson, you'll discover how to locate critical information for your business and then how to generate some spectacular reports to help you to better manage day-to-day activities. You'll also gain a better understanding of the key financial statements, specifically the balance sheet and profit and loss reports.
This lesson will begin with a discussion of some simple but important month-end procedures, like reconciling accounts and printing reports. Next, you'll learn how to perform a few procedures to condense and clean up your accounting file and prepare it for a new year. You'll also learn how to enter and use QuickBooks' powerful budgeting feature.
The final lesson will go over simple steps you can take to reduce your risks and safeguard your business assets. You'll learn how to set up and restrict users to certain areas of the program, review an Audit Trail report, and set a closing date for the books. You'll explore some basic internal control principles and find out which reports you should place on your monthly reading list.
Scott Paxton is a Certified Public Accountant and holds master's degrees in business administration and accounting. His background includes experience as a public accountant, a manager in the banking industry, an entrepreneur and a college business instructor. Paxton has also spent much of his career helping small business owners successfully implement and troubleshoot QuickBooks.
- This course must be taken on a PC. It is not suitable for Mac users.
- Windows 8 or newer.
- Browser: The latest version of Google Chrome or Mozilla Firefox are preferred. Microsoft Edge is also compatible.
- QuickBooks Premier 2016 for Windows (not included in enrollment).
- When installing the software using the Premier version, be sure to select the contractor's edition. QuickBooks Pro 2016 for Windows is acceptable for this course, but please be aware that the Pro version is missing certain features that are only available in the Contractor's Edition used in this course.
- The differences between the 2015, 2016, and 2017 versions of QuickBooks are quite small overall. So, you may use the 2016 or 2017 version of QuickBooks while completing this course. However, just know that you may encounter some minor differences along the way.
- Adobe Acrobat Reader.
- Software must be installed and fully operational before the course begins.
- Email capabilities and access to a personal email account.
There are no prerequisites to take this course.
Instructional Material Requirements:
The instructional materials required for this course are included in enrollment and will be available online.
A new session of each course begins each month. Please refer to the session start dates for scheduling.
Once a course session starts, two lessons will be released each week for the 6 week duration of your course. You will have access to all previously released lessons until the course ends.
The interactive discussion area for each lesson automatically closes two weeks after each lesson is released, so you're encouraged to complete each lesson within two weeks of its release.
The final exam will be released on the same day as the last lesson. Once the final exam has been released, you will have two weeks plus 10 days (24 days total) to complete the final and finish any remaining lessons in your course. No further extensions can be provided beyond these 10 days.