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ed2go Legal Legal Studies Legal Secretary
Return to Legal Studies
legal-secretary

Legal Secretary

Attorneys rely on sharp, motivated legal secretaries to help them start a practice or keep a thriving practice competitive. In this program, you’ll learn all the skills you need to enter the fast-paced world of the legal secretary. The demand for this profession is growing faster than average, and attorneys are consistently on the lookout for qualified, professional legal secretaries to augment their practices.

In these lessons, you’ll master everything from the basics of legal terminology and procedure to practice management tasks, accounting, and QuickBooks skills. Along the way, you’ll find out just what it’s like to work in this fascinating and growing field. By the time you’ve completed this program, you’ll possess the knowledge necessary to successfully pass the National Association of Legal Professionals (NALS) Accredited Legal Professional (ALP) exam. 

6 Months / 350 Course Hrs
Open Enrollment

Offered in Partnership with your Preferred School

George Mason University Why this school? It's been chosen based on your location or if you've visited this school's website.

Financial Assistance Available*

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Learning Method

Instructor-led Self-Paced: Study at your own schedule

Contact Us

Legal Secretary

Learning Method

Instructor-led Self-Paced: Study at your own schedule

Contact Us

Legal Secretary Details + Objective

Course Code: GES223

You Will Learn
  • Manage the front end of a legal office
  • Attend to accounting and QuickBooks details for attorneys
  • Use legal terminology effectively
  • Complete basic legal writing tasks
  • Manage projects in legal offices
  • Communicate persuasively and effectively
How the course is taught
  • Self-paced, online course
  • 6 months to complete
  • Open enrollment, begin anytime
  • 350 course hours
How you will benefit
  • Jump-start your career as a legal secretary in a law office, law firm, non-profit agency, or governmental agency
  • Possess the knowledge necessary to successfully pass the National Association of Legal Professionals (NALS) Accredited Legal Professional (ALP) exam
  • Develop a professional vocabulary that will allow you to communicate efficiently with legal professionals

Legal Secretary Reviews

Legal Secretary Outline
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Law Office Management and Legal Terminology

Understand the duties you will have as a legal secretary and the fundamental workings of a law office. Learn the terminology you will need to communicate effectively in the field.

Introduction to the Legal System

Master an understanding of the structure of the government, the workings of the judicial system, and who has jurisdiction in various segments of the legal system.

Legal Writing

Learn the importance of legal writing in the legal field. Understand how to draft documents, construct effective sentences, and proper word usage in legal writing.

Introduction to Accounting

Understand the fundamentals of legal accounting procedures. Learn best bookkeeping techniques and understand how to document finances.

Introduction to Excel and QuickBooks

Understand how to efficiently use Microsoft Excel and QuickBooks. These programs will be used frequently as a legal secretary, so the course will take you through basic and advanced techniques.

Persuasive Communication and Project Management

Develop persuasive and effective communication skills you can use to interact with peers, employers, and clients. Understand best project management techniques and how they pertain to your role as a legal secretary.

Program Details

Introduction to Legal Secretary Program

I.   Overview of the Market, skills and responsibilities

Law Office Management

I.     Duties you may have as a law office professional

A.       Types of systems used for calendaring

II.     Accounting and billing in the law office

III.     Files and record management in the law office

A.       Ethics and file management

IV.     Technology used in the law office

A.       NFPA and ethical considerations

B.       Life cycle of a file

V.     Types of files encountered in the law office

Legal Terminology

I.     General legal terms that fall in multiple areas of law

II.     Contract legal terminology

III.     Litigation legal terminology

IV.     Real Estate legal terminology

V.     Probate/Estate legal terminology

VI.     Intellectual Property legal terminology

VII.     Bankruptcy legal terminology

Introduction to the Legal System

I.  Introduction to terminology used in the legal system

II.   Structure of the government

III.   Judicial system

A. Federal judicial system

B. State court system

C. Local court system

IV.   Jurisdiction in the legal system

V.   Using FIRAC to read a case

Legal Writing

I.  Importance of legal writing in the legal field

II.   Goal of legal writing

III.   Drafting documents in legal writing

IV.   Constructing effective sentences in legal writing

A.       Precision and simplicity

B.       Sound structure

C.       Using active voice

V.   Using defined terms in legal writing

VI.   Word usage in legal writing

VII.  Redundancies

VIII.  Commonly misused words in legal writing

IX.   Reviewing legal documents

X.   Using FIRAC in legal analysis

Introduction to Accounting

I.     Overview of Accounting

A.       Importance of bookkeeping

B.       The Accounting Cycle

C.       Manual Bookkeeping

D.       When to start bookkeeping

II.     Methods of Accounting

A.       Cash accounting

B.       Accrual accounting

III.     The Accounting Cycle

A.       Transaction

B.       Journal

C.       T-Accounts

D.       Debit/Credit

E.       Double-entry system

F.        Normal account balances

IV.     Major account groupings

A.       Assets

B.       Liabilities

C.       Owner's equity

D.       The accounting equation

E.       Income

F.        Expenses

V.     The Accounting Cycle

A.       Trial balance

B.       Adjusting entries and balance

C.       Financial statements

D.       Closing the books

Introduction to Excel

I.     The environment of Excel

A.       Spreadsheet

B.       Worksheet environment

C.       Cells

D.       Menu bar

E.       Setting up a worksheet in Excel

II.     Formatting a worksheet to enhance the appearance of your information

A.       Formatting cells

III.     Tips for working with data in Excel

A.       Entering in your data

B.       How to set up and modify your data

IV.     Navigating and printing your worksheet

A.       Shortcuts you can use to navigate your spreadsheet effectively

B.       Options for printing in Excel

V.     Tips for managing large worksheets in Excel

A.       Formatting and naming worksheet tabs

B.       Managing and viewing large workbooks

VI.     Using Excel in Accounting

A.       Using Excel and QuickBooks in the Accounting process

B.       Using Excel for project management

Introduction to QuickBooks

I.     Exploring QuickBooks

A.       Employee center

B.       Customer center

C.       Vendor center

D.       Banking center

II.     How to perform basic banking activities in the banking center

A.       Write a check

B.       Record a deposit

C.       Use bank account registers

D.       Enter hand written checks

E.       Transfer money between accounts

F.        Reconcile

III.     The customer center holds the customer information and transaction activities

A.       Job estimates

B.       Sales

C.       Invoices

D.       Record payments

E.       Record credits

IV.     Formatting invoices and processing sale forms

V.     Setting up the chart of accounts in QuickBooks

VI.     Reports that can be run in the report center of QuickBooks

VII.     Maintaining your inventory in QuickBooks

VIII.     Time tracking in QuickBooks

IX.     Creating job estimates in QuickBooks

A.       Create jobs

B.       Create multiple estimates

C.       Transform estimates into invoices

D.       Update and modify current job status

X.     Confirming accuracy of the company records in QuickBooks

A.       The chart of accounts

B.       Customer list

C.       Vendor list

D.       Job list

E.       Employee list

Persuasive Communication

I.       Fundamentals of communication

A.       Non-verbal communication

II.        The importance of knowing the audience in persuasive communication

A.       Personality profiling

III.        The power of listening

IV.        Credibility of the speaker is key in persuasion

V.        Evidence in persuasion

A.       Tips for using evidence in persuasion

B.       Reasoning in persuasion

VI.        Emotion in persuasion

VII.        Organizing the argument

A.       Questions of fact, value, and policy

B.       Monroe's Motivated Sequence

VIII.       Defining of strategic management in operations

A.       Strategic planning

B.       Implementation of the strategic plan

C.       Questions to ask in developing your business model

IX.        Mindset of strategic thinking

A.       What is my business environment

B.       What is my corporate culture

C.       What are your goals and objectives

X.        Strategic planning models

A.       Kerry Napuk's 5-Step Strategic Planning Model

B.       Karl Albrecht's Strategy Formulation Process

XI.        Questions to ask when creating strategic alternatives

XII.        Criteria for implementation

Project Management

I.     Project management for executives

II.     Foundation of project management

A.       Modern project management

B.       Project management context

C.       Application of project management principles

III.     Characteristics of a project

A.       Established objectives

B.       Defined life-cycle

C.       Require organizational commitment

D.       Time, cost and performance requirements

IV.     Project management lifecycle

A.       Difference between projects and programs

B.       Skills essential for project managers

I.      Build effective team

II.      Use individual contributors

III.      Motivate in a project management environment

IV.      Manage effective meetings

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Legal Secretary Instructors
Katherine Squires Pang

Katherine Squires Pang, J.D., LL.M., M.Ed received her B.A. in 1980 from Clark University, her J.D. from the University of Dayton Law School in 1982, her LL.M in Taxation from Georgetown University Law School in 1983, and her M.Ed from the University of Texas in 2001. She has practiced law with national law firms since 1983, ran for the United States Senate in California in 1994, and was appointed by Governor Wilson as a Commissioner to the WCAB from 1994 to 1996. Dr. Pang has served as an adjunct faculty member in the Graduate School of Management at the University of Texas, Dallas, and has been an adjunct faculty member in the law and business schools of many universities, including the Stern School of Business at New York University, Pepperdine University, USC, Golden Gate University, and the University of California, Irvine. In addition to having over 20 years of law firm experience, Dr. Pang has founded several companies, including LawPrep, Inc., LawPrep Press, Inc., Legal EdNet.com, and EdWay Online. From 1989 to 1996, Dr. Pang authored several books, videos, and interactive CD-ROMs. Dr. Pang was also the manager for firm-wide practice section development, training, and forms for Akin, Gump, Strauss, Hauer, & Feld, L.L.P.

Dr. Pang has experience providing multimedia, interactive distributed learning to working professionals and adult learners in law and business through a variety of technologies, including video streaming and online conferencing (Webcasts, synchronous and asynchronous threaded discussion boards, and chat rooms) via the Internet and satellite, as well as ISDN-based videoconferencing on CD-ROM. Dr. Pang has been a speaker at the MEC 2001 Conference: Turning a New Page in Educational Technologies, sponsored by Arizona State University; the 2001 Conference on Training and Knowledge Management: Moving Beyond Training, sponsored by Generation 21 Learning Management Systems; and a speaker at various other e-learning conferences. She has design, development, implementation, and managerial experience in educational multimedia course design and creation. She has been responsible for course design and delivery using Macromedia Director, Windows Media Player, FrontPage, PowerPoint, Blackboard, Prometheus, WebCT, Webboard, and a host of other proprietary platforms. She also has experience with digital video, MPEG, MOV, and AVI Files.

Legal Secretary Requirements / Prerequisites

This program is for you if you have a high school diploma or GED and you want to work for a lawyer in a legal setting such as a law office, a law firm, an in-house legal department, or a governmental or non-profit agency. You do not need any prior experience or training in this field. You should have an Internet connection and e-mailing capabilities and be familiar with using the Internet.

Textbooks included in the cost of the program are:

  • Accounting for Managers
  • Bookkeeping Made Simple
  • Gregg Reference Manual; The Easy Way
  • Dictionary of Legal Terms, Barron's Educational Series
  • Office Procedures for the Legal Professional Resource Book

This program is compatible with both PC and Mac computers. PCs require Windows XP or later operating systems with IE8 or later browsers. Mac computers require Safari browser. (A high-speed Internet connection is highly recommended.) In addition, you may require Adobe Reader, Flash Plug-in, and a QuickTime plug-in on your computer (all are available through free downloads). PowerPoint is also required for the program.

Hardware Requirements:

  • For Windows Vista or Windows 7: Intel® Pentium® 4 or AMD Athlon® dual-core processor, 3.0 GHz or higher with SSE2 technology; for Windows XP: Intel Pentium 4 or AMD Athlon dual-core processor, 1.6 GHz or higher with SSE2 technology
  • 2 GB RAM
  • 1.8 GB free disk space for installation
  • 1,280 x 1,024 true color video display adapter 128 MB or greater, Microsoft® Direct3D®-capable workstation-class graphics card
  • 1,024 x 768 display resolution with true color
Legal Secretary Frequently Asked Questions
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Can I register for programs if I am an international student?

Yes, because ed2go programs are online you never have to actually travel to the school. Most schools offer telephone or online registration.

How long does it take to complete a program?

All of our programs are self-paced and open enrollment, so you can start them when you want and finish them at your own pace. Upon registering, you're given six months to complete this program.

Do I have to buy additional materials?

All the materials you'll need are included, and their cost will be covered by your tuition. We will ship all materials ground service upon enrollment.

Can I get financial assistance?

ed2go courses are non-credit courses, so they do not qualify for federal aid. In some states, vocational rehab or workforce development boards will pay for qualified students to take our courses.

What happens when I complete the program?

Upon successful completion of the program, you will be awarded a certificate of completion. You'll also have the knowledge that will equip you to take the Accredited Legal Secretary exam from the National Association of Legal Professionals (NALS).

Am I guaranteed a job?

ed2go programs will provide you with the skills you need to obtain an entry-level position in most cases. We don't provide direct job placement services, but our facilitators and career counselors will help you build your resume and are available to give advice on finding your first job. Facilitators will also be available to use as a professional reference upon completion of the program. Potential students should always do research on the job market in their area before registering.

Who will be my instructor?

Each student is paired up with a facilitator for one-on-one interaction. The facilitator will be available (via e-mail) to answer any questions you may have and to provide feedback on your performance. All of our facilitators are successful working professionals in the fields in which they teach.

What software or hardware do I need in order to take online programs and what are the system requirements?

In order to take our online programs, you must have access to a computer and the Internet. You can access the program contents from any Web-enabled computer. You don't have to use the same computer to log-in to the program every time. We recommend that you have a word-processing program (Microsoft Word is best) and the latest version of Internet Explorer.

Can I use a Mac?

Yes, you can use a Mac for this program.

How can I get more information about the program?

If you have questions that are not answered on our website, please feel free to contact us via LIVE chat (click the button toward the top of the page). If you are visiting us during non-business hours, please feel free to send us a question using the "Contact Us" form to the right. You may also call us at (855) 534-3690. We will answer your questions promptly.

When can I start the program?

Our programs are all open enrollment. You can register and start the program as soon as you are ready.

Please note: Once the program curriculum is accessed online or through submission of a material shipment confirmation, refunds cannot be issued.

What if I don't have enough time to complete my program within the time frame provided?

The time allotted to complete your program has been calculated based on the number of hours for each program, so don't worry too much about not completing in time. If, after a concerted effort, you are still unable to complete, your Student Advisor will help you work out a suitable completion date. Please note that a fee will be charged for an extension.

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Talk to an admissions counselor
Speak with an official admissions counselor via . During non-business hours, please feel free to send us a question using the "Contact Us" button. You can also reach us by phone at (855) 520-6806.